USA (Washington) – Medical Record Scanning Services

(1) Vendor needs to provide medical record scanning services.• Medical record scanning services in accordance with the Statement of Work. - Routine Electronic - import, indexing, and uploading - Location: Off-Site - Unit QTY per set of documents to be scanned Contractor to complete 2,000 units per month with each unit containing 1-30 scanned pages • Indexing of medical and administrative active record files into agency Imaging, an electronic medical records system• These services include accurately attaching indexed images to the appropriate electronic health record• Accuracy is extremely important to maintaining the integrity of the medical record.• The Contractor shall perform scanning and indexing of newly generated and backlogged clinical documentation for inclusion into the health record, including agency documentation, at VA in a defined, accurate, timely, measurable, and fiscally responsible manner that protects the interests of VA.• There is an estimated backlog of 250,000 pages.• The scanning process will be completed by contract staff using VA software and procedures.• The functionality of scanning/importing and indexing clinical documentation replaces the action of loose filing newly created or received documents into the paper medical record.• All clinical documentation that shall be scanned and digitized and shall be incorporated into agency Imaging- The functionality of scanning/importing and indexing clinical documentation replaces the action of loose filing newly created or received documents into the paper medical record.- An interface to move/upload images and their associated indexing information to agency Imaging is required when a commercial system shall be used.- Contractor must complete 2,000 units per month with each unit containing 1-30 scanned pages- The Contractor shall be required to import the documents into agency Imaging with a minimum resolution of 300 x 300 dots per inch (dpi)- Whether scanning or importing, the Contractor shall index the documents into agency Imaging by appropriate index term (e.g., Fee, application, correspondence, advance directive, medical record, flow sheet,), and ensure the indexing values are assigned properly(2) The contract period will be for one year. (3) Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside

- Onshore (USA Only);

Performance of the work will be Offsite.