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A DECADE OF GOVERNMENT CONTRACTING EXPERTISE

Win More Government Contracts With Expert Proposal Support

From SAM registration and opportunity research to compliant, award-ready proposals — AIRFP handles the entire federal, state, local, and education bid process, so you can focus on running your business while we help you win.
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How We Work

Search thousands of government contracts and procurement notices.

Popular: IT Services Construction Healthcare Consulting Security Engineering

Why Choose Us

Backed by 12+ years and 150,000+ compliant registrations, we're the partner organizations trust to compete and win.

Save Your Time

We handle the entire bid process — from research to submission — so you stay focused on running your business.

Affordable Price For You

Professional government bid writing starting from just $199 — quality proposals for every budget.

Best Strategy

We build a tailored win strategy for every proposal before writing a single word.

$199

Starting Price

500+

Awards Contributed

WHO WE ARE

A Decade of Helping Businesses Win Government Work

Government contracts can transform a business — but the process is slow, technical, and easy to get wrong. That’s where we come in. For more than ten years, we’ve guided companies of every size through federal, state, and local bids, turning complex solicitations into clear, compliant proposals that actually compete.

Compliance-First, Always

A single missed requirement can sink an otherwise strong bid. We build every submission around the agency's exact specifications, so your proposal stays in the running for the right reasons.

One Team, Start to Finish

(highlighted row) You don't juggle five vendors. From spotting the opportunity to drafting, formatting, and final upload, we run the full bid cycle and keep every deadline on track.

A Record That Speaks for Itself

Hundreds of awarded contracts across more than ten industries — proof that the right preparation wins work.

Our Process

From RFP Discovery to Contract Award

A clear, four-step method that moves you from “found an opportunity” to “submitted a strong, compliant bid” — without the guesswork or last-minute scramble.
  • 01

Opportunity Discovery

We scan federal, state, and local portals every day to surface contracts that genuinely fit your capabilities, certifications, and track record — so you chase the bids you can actually win, not just the ones you happen to see.

  • 02

Strategic Analysis

Before a single line is written, we break down the solicitation: requirements, evaluation criteria, and scoring weights. That tells us exactly what the agency rewards, and we shape the whole bid around earning those points.

  • 03

Proposal Writing

Seasoned government writers turn that strategy into a clear, persuasive, fully compliant proposal — written in the agency's own language and built to score well against the published evaluation standards.

  • 04

Submission & Follow-Up

We handle formatting, final compliance checks, and the upload itself, then follow up with the procuring office to confirm receipt and resolve any open questions. Nothing slips through after you hit send.

Services

Complete Government
Contracting Solutions

Need one proposal written, or a full bid pipeline managed month after month? Either way, there’s a service here built around your goals and your budget.

RFP, RFQ & IFB Writing

Agency-specific proposals written to meet every technical and compliance requirement. Our job isn't just to submit something — it's to submit something that scores.

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Full Proposal Development

The complete package: technical writing, past-performance narratives, pricing strategy, and submission-ready formatting, all handled in one place.

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Bid Pipeline Management

Stay on top of every active opportunity. We track deadlines, amendments, Q&A responses, and compliance across all your live bids, so nothing slips.

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Bid Review & Evaluation

Already have a draft? We audit it for compliance gaps, weak sections, and missed scoring opportunities before you submit — sharpening your win probability.

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Training & Workshops

Hands-on, in-house training for your team: how procurement actually works, how to write to win, and how to navigate major portals like SAM.gov with confidence.

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Strategic Consultation

One-on-one advisory sessions to assess your contract readiness, pinpoint the right certifications, and map out a government-contracting growth plan made for your business.

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INDUSTRIES WE SERVE

Bid Support Across Every Major Contract Category

Government agencies buy almost everything — and we write winning proposals across the board. Whatever sector your business operates in, we know how those contracts are scored and what it takes to win them.

Janitorial & Cleaning

Facilities Maintenance

Security Services

Guard & Protection

IT & Technology

Software & Hardware

Web Development

Digital Services

Staffing & Recruitment

Temporary & Permanent

Healthcare

Medical & Allied Health

Event Management

Conferences & Logistics

Construction

Buildings & Infrastructure

Logistics & Transport

Freight & Delivery

Food & Catering

Government Dining

Education & Training

Curriculum & eLearning

Environmental Services

Waste & Remediation

Know Your Documents

RFP, RFQ & RFI — What's the Difference?

Government buyers use three core documents to find vendors. Knowing which one you’re responding to is the first step to a winning bid — and we guide you through each.

RFI — Request for Information

A fact-finding document issued before formal procurement begins. Agencies use it to learn what solutions, technologies, and vendors.

Best used when:
  • Exploring available solutions
  • Conducting market research
  • Building a vendor shortlist

Early Planning

RFQ — Request for Quotation

Used when specifications are already set and price is the deciding factor. Agencies compare quotes to find the most cost-effective option.

Best used when:
  • Requirements are clearly defined
  • Pricing is the main factor
  • Little customization is needed

Defined Requirements

RFP — Request for Proposal

A formal solicitation for complete solutions. Vendors explain their technical approach, experience, staffing, and pricing — not just cost.

Best used when:
  • Projects are complex
  • Qualifications matter
  • More than price drives the award

Final Selection
Flagship Program

Government Contracting Accelerator

A hands-on coaching and implementation program that walks your business through the full contracting lifecycle — from “where do I start?” to actively winning awards.

Business Readiness

Assess where you stand before you bid.

SAM Registration

Get registered and stay compliant.

Market Research

Find the opportunities worth chasing.

Capability Statement

Present your strengths the way buyers expect.

Proposal Writing

Compliant, competitive submissions.

Growth Planning

Build a repeatable path to more wins.

Side By Side

RFI vs RFQ vs RFP at a Glance

Choosing the right document saves time, lowers risk, and gets agencies the information they need to decide.
DocumentPurposePrimary FocusStage
RFIGather informationVendor capabilities & market researchEarly planning
RFQObtain pricingCost & pricing comparisonDefined requirements
RFPRequest complete solutionsTechnical approach, experience & pricingFinal vendor selection
ERP Procurement

Mastering ERP Vendor Selection

Enterprise Resource Planning projects involve long evaluation cycles. Most organizations start with an RFI to identify vendors, move to an RFQ to compare pricing, and finish with an RFP to assess full implementation strategies.

A strong ERP RFI reveals a vendor's:

  • Company background & industry experience
  • Certifications & security standards
  • Technology capabilities & support structure

Tips for Creating Effective RFIs

  • Clearly explain your business objectives
  • Outline the capabilities you need
  • Ask about experience and certifications
  • Pose targeted questions on implementation and support
  • Give vendors room to show their strengths
Why It's Hard

Common Proposal Writing Challenges

Government bids trip up even capable businesses. Here’s where things go wrong — and where we step in.

RFP, RFQ & IFB Writing

An improper registration can delay eligibility or disqualify a bid outright. We keep yours compliant and active.

Compliance & Risk

Incorrect representations or omissions can lead to penalties, audits, or rejection. We get the details right.

Subcontracting Requirements

Many contracts demand structured subcontracting plans and ongoing reporting. We build them properly.

Technical Documentation

Proposals require expertise in formatting, government portals, and electronic submission. We handle it all.

Time Constraints

A single proposal can take 8–10 hours or more. Most teams simply don't have the hours to spare — we do.

Sound familiar?

Let our specialists carry the weight so you can focus on running your business.

Explore Government Bids
Achievement

Numbers That Show We Deliver

Over ten years in government contracting, hundreds of winning proposals delivered, and businesses across multiple industries awarded federal and local contracts. The track record speaks for itself.
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Years of Experience
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Awards Contributed
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Starting Price
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Industries Served
Our Pricing

Clear, Affordable Pricing For Every Business

No hidden fees, no long-term lock-ins. Pay per proposal, or choose an ongoing monthly partnership — whatever fits where your business is right now.

AI RFP

$199

A complete, compliant proposal covering every core section agencies expect.
  • Cover Letter
  • Technical Proposal
  • Company Profile & Qualifications
  • Understanding of Scope & Operational Plan
  • Staffing, Training & Management Approach
  • Experience & Past Performance
  • Legal & Regulatory Compliance
  • Cost Proposal
  • Bid Attachments / Forms
Get Started

AI RFP with Graphic

$399

Everything in the core package, elevated with professional design and formatting.
  • All core AI RFP sections included
  • Professionally designed graphics & layout
  • Branded, visually polished proposal
  • Custom charts, tables & visuals
  • Submission-ready formatting
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Findings Bids & VIP RFP

$499

Our premium, white-glove service — we find the bids and craft the winning response.
  • Everything in AI RFP with Graphic
  • Active bid finding & opportunity matching
  • VIP priority turnaround
  • Dedicated proposal specialist
  • Full submission support
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Our Blog

Latest Blog & Articles

Practical guides, tips, and insights to help your business navigate government contracting and win more bids.
Find Opportunities

Search Live Federal Contracts

Explore active federal opportunities and see where your business fits. Enter a keyword to get started — then let our team help you respond.
Browse All Federal Contracts

Leave a Review

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★ ★ ★ ★ ★
★★★☆☆
“As a small business, we lacked time for proposals. AIRFP handled everything professionally, letting us focus on operations while they pursued new contract opportunities.”
R
Ross Solomon
Fleming Strickland Co
★★★★★
“Responsive, knowledgeable, and reliable from the first call onward. They answered every question patiently and delivered a proposal we were genuinely proud to submit.”
A
Audrey Joyner
Simmons Plc
★★★★★
“We won our first government contract within months of working together. The writing was strong, the strategy was smart, and the support was outstanding.”
K
Kadeem Smith
Gutierrez
See All Reviews

Your trusted government bid writing partner — from RFP to award, we help businesses win federal and local contracts.

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