USA (Michigan) – Cloud-Based Electronic I-9 and Possibly an E-Verify Management System

(1) Vendor needs to provide Cloud-Based Electronic I-9 and possibly an E-Verify management system. - The SaaS solution must provide a secure, web-based portal accessible to both employees and HR administrators.- Electronic Form I-9: Full support for Section 1 (employee), Section 2 (employer), and Section 3 (re-verification) with built-in logic to prevent missing fields or conflicting data.- Ability to Integrate E-Verify if mandated by the Federal Government: Direct, real-time submission to the Department of Homeland Security (DHS) without leaving the platform. Support the E-Verify Alternative Procedure and the ability to upload/store copies of documents.- Remote Hire Capabilities: A secure workflow allowing authorized third-party representatives to complete Section 2 on behalf of the University.- Compliance Dashboard: Real-time reporting on I-9 status, Tentative Non-Confirmations (TNCs), and expiring work authorizations (e.g., Visas).- Automated Retention: System logic to automatically identify and purge records once they meet the federal "3 years after hire / 1 year after termination" rule.- Audit Trail: Explicitly requires a non-editable audit log that tracks every change made to a record (who, what, when) to satisfy audit requirements.- System Integration: We prefer vendors that provide an all-in-one solution or possess the capability to integrate with a talent management infrastructure.- The vendor must provide professional services to transition the agency from its current paper-based filing system to the digital platform(2) All the questions must be submitted no later than June 23, 2026.

Onshore (USA Organization Only)

Performance of the work will be offsite.